Chemrec International Ltd – Privacy Notice

Last Updated: September 2026

Chemrec International Ltd (trading as Chemrec Intl, "we", "us", or "our") is an independent executive search consultancy specializing in senior commercial and technical leadership recruitment within the specialty chemicals and related industrial sectors across the UK, Europe, the Middle East, and internationally.

We are dedicated to safeguarding and respecting the privacy of our candidates, clients, referees, and website visitors. For the purposes of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, Chemrec International Ltd is the Data Controller of your personal information.

1. Who We Are and How to Contact Us

  • Legal Entity Name: Chemrec International Ltd (trading as Chemrec Intl)

  • Company Registration Number (CRN): 17440400 (Registered in England & Wales)

  • Registered Office Address: 66 Paul Street, London, England, United Kingdom, EC2A 4NA

  • Data Privacy Lead: Sami Suliman (Managing Director)

  • Contact Email:‍ ‍contact@chemrecinternational.com

2. The Personal Data We Collect

We collect and process personal data necessary to identify, evaluate, and introduce candidates to prospective employers and fulfill executive search assignments. This includes:

  • Identity & Contact Details: Full name, title, home address, personal and business email addresses, and phone numbers.

  • Professional & Career History: CVs, employment history, job titles, educational qualifications, professional certifications, career achievements, and language skills.

  • Remuneration & Expectations: Current compensation details, notice periods, salary expectations, bonus structures, and relocation preferences.

  • Assessment & Evaluation Notes: Brief notes taken during discovery calls, preliminary screening interviews, and referencing discussions.

  • Client & Commercial Contact Data: Business contact names, professional email addresses, job titles, and invoicing/billing details.

  • Public & Professional Sources: Information publicly displayed on professional networking platforms (e.g., LinkedIn) and industry conference speaker listings.

We do not routinely collect or process "Special Category Data" (such as health, biometric, political, or religious data) or criminal conviction records unless strictly required for a specific high-compliance client placement and supported by explicit written consent.

3. How We Collect Your Data

We obtain your personal information through several routes:

  • Directly from you: When you send us your CV, email us regarding an assignment, or speak with us by phone or video consultation.

  • Public Professional Platforms: Sourced from professional business networks (such as LinkedIn), trade directories, and published corporate websites.

  • Third Parties: Professional references provided by you or recommendations from senior chemical industry peers.

4. Lawful Basis for Processing

Under UK GDPR (Article 6), we process your data under the following legal bases:

Purpose of ProcessingLawful BasisRationaleExecutive Sourcing & Candidate MatchingLegitimate Interests (Art. 6(1)(f))It is in our legitimate commercial interest as an executive search consultancy to identify qualified leadership talent and introduce relevant career opportunities. Senior professionals in the chemical sector reasonably expect to be approached regarding executive career advancements.Submitting Candidate Profiles to Specific ClientsConsent (Art. 6(1)(a)) & Legitimate InterestsWe discuss prospective mandates with candidates and obtain verbal or written agreement before disclosing identifying details or sending CVs to hiring clients.Executing Retained & Contingent Search MandatesPerformance of a Contract (Art. 6(1)(b))Necessary to deliver executive recruitment contracts, terms of business, and retainers agreed with our commercial clients.Statutory & Tax AccountingLegal Obligation (Art. 6(1)(c))Retaining placement records and financial transactions in compliance with UK Companies House and HMRC regulations.

5. Who We Share Your Data With

We do not sell, rent, or lease personal information to any third parties. We share details solely in direct furtherance of our recruitment services:

  • Prospective Employers & Clients: We only provide your identifying CV and profile details to client organizations with your prior knowledge and consent.

  • Cloud & Business Infrastructure: Secure enterprise platforms (Google Workspace, secure recruitment CRM, and cloud storage providers) acting as data processors under strict confidentiality contracts.

  • Professional Advisors: External accountants, legal advisers, or insurers where strictly required for statutory compliance or business protection.

6. International Data Transfers

Chemrec International operates across the UK, Europe (EU/EEA), and broader international chemical markets:

  • When candidate details are transferred to a client or contact outside the UK, we ensure the transfer is protected by UK adequacy regulations (including transfers into the EU/EEA) or supported by standard UK International Data Transfer Agreements (IDTAs) and approved standard contractual clauses.

7. Data Retention Schedule

We retain personal data only for as long as required to support professional career opportunities or meet statutory obligations:

  • Candidate Records: We retain candidate profile data and CVs for a period of 3 years from our last meaningful contact (e.g., an email exchange, interview, or profile update). After 3 years of inactivity, records are securely deleted or anonymized unless you request to remain active on our network.

  • Financial & Billing Data: Invoices, placement confirmations, and commercial fee records are held for 6 years following the end of the financial year to comply with HMRC statutory accounting rules.

8. Your Data Protection Rights

Under UK data protection law, you have the right to:

  • Request Access: Receive a copy of the personal information we hold about you.

  • Request Rectification: Have incomplete or inaccurate records updated.

  • Request Erasure ("Right to be Forgotten"): Request that your records be deleted where there is no overriding legal justification to retain them.

  • Object to Processing / Opt Out: Object at any time to receiving career opportunities or executive outreach from us.

  • Restrict Processing: Ask us to suspend processing while data accuracy or objections are reviewed.

To exercise any of these rights, email us at privacy@chemrecinternational.com. We respond to all verified requests within one calendar month at no charge.

9. Supervisory Authority & Complaints

If you have any questions or concerns about how your data is handled, please contact us directly so we can resolve the issue immediately.

You also have the right to lodge a complaint with the UK supervisory authority:

  • Information Commissioner’s Office (ICO)

  • Website: ico.org.uk

  • Helpline: 0303 123 1113